9 things to look for while choosing your call center solution:

Advent of E-Commerce and increasing globalization has caused the market for outsourced call center services providers to multiply tenfold. Because technology might have evolved into miraculous abilities but customers when in a fix, trust human voice over some automated machine. These third party call center service providers, handle all the calls for a business entity in a manner that’s is-sync with the brand image.

You need a call center to clear up your staff’s schedule for the main business tasks instead of being on call answering duty. The question however is, how will you choose your call center from an endless list of service providers?

All center service providers look interchangeable when you first start to consider them, so you need to ask specific questions keeping the below mentioned factors in mind for in depth knowledge of the call center’s service level. You will be in better state of mind to make a suitable decisions when you have done your research.

^8BFDE59973448485D7EDD8935D2B7F81FA428A54DEC6DCFC5A^pimgpsh_fullsize_distr        1. KPIs

Call Centers Operation have no hard and fast service standard rules, however they do have KPIs (Key Performance Indicators) that can measure the performance of your call center solution provider. You should have a look at the metrics like Average handling Time (AHT), Average after Call Work Time (ACWT), First Call Resolution Rate (FCR), and Agent Attrition Rate to gain an overall idea of how competent a call center staff is, how well it is trained to handle your clientele.

^78938959E06F5E47674056A0491D44E19AE794C3CAFC3B734D^pimgpsh_fullsize_distr        2. Language Skills

If you are outsourcing your customer service contact system, the language skill is important. The language skill in a call center takes up two meanings. The first is in terms of accent. Unlike most local call centers will lead you to believe, the hint of accent in offshore service providers will give your brand an image of diversity. The important thing is the fluency and command over the language, you can check have your call center agents take a language test to see if they are up to the mark.

Secondly the right words can mean the difference between call abandonment and loyal customer. Positive words can have great power over the customer relationship. You need to judge your call center on both these merits for a better customer contact system.

^CDB58CBF1CBED71EAAA295F1FA2619142A907E0953E398CB69^pimgpsh_fullsize_distr

        3. Disaster Plans

It is important to see what is your prospective call center’s disaster backup strategy? Every business runs the risk of being exposed to circumstances beyond its control and the business prepared for these cases show their commitment to you and their own survival. So if a call center service provider has an efficient backup strategy in face of a catastrophe (act of god or human) than it’s worth considering. Also in off-shore outsourcing you are subjected to the local government.

        4. Security

Security of a call center is of absolute importance, as you know well. The relationship between a call center and your business is that of trust and sincerity. A call center has all the information of your business (from finances to internal processing). It is important to ensure that when you hand out this information to your call center, it shall remain confidential and will be treated as need to know. The officials that are not concerned should not be able to get their hands on business information. Check and recheck a call center for any security breach because a security leak isn’t always a repairable damage.

i576^pimgpsh_fullsize_distr

        5. Technology

A call center service provider should be equipped to handle your calls. You need to ascertain that if the technology of a call center sits well with your customer service strategy. The call center service provider should be able to guarantee crystal voice clarity for your customer satisfaction. All the equipment should be maintained and have all sorts of backup in case there are power fluctuations, internet connection issues or equipment malfunctions.

        6. Client Portfolio

Ask your call center candidates for the portfolio of the clients they have been serving so you could find out what kind of clients that call center has served in the past. If they are low-scale or high-scale and then compare your business operation against it. Follow up at least three of those clients and ask them if they are satisfied with the call center performance and what the extent of their satisfaction is.

        7. Culture & Personality

Make it point to visit the call center setup if possible because it all looks great on calls and website but to have a real feel of a call center operation. The culture of any organization is an influencing factor in regards to overall performance. If the agents are housed in a cramped building with in-house politics raging, their work quality shall be affected and you need to avoid it. The personality of a call center is its environment and the way it presents itself. If it is pleasant and motivational you shall have a higher-level of customer satisfaction.

i548^pimgpsh_fullsize_distr

        8. Multi-channel Service

Another important fact to consider while choosing a call center is to check their customer support on not a single but different communication pathways. Because customers today like to reach a brand on his/her own convenience. S/he could text, email, call or comment on social media so it is important that your call center is able to cater to all these communication mediums with ease and also able to deal with the call that doesn’t remain bound to one communication channel.

        9. Flexibility and Scalibity

The call center service you choose should be flexible and adaptive to fit each caller’s behavior pattern. One shoe doesn’t fit all, it is important to have a plan but if the plan fails the call center agent should be able to improvise. Also it is important that you being the client business, should have all the necessary access to measure your call center’s service level. You will need to monitor call quality, customer reach, and effect on brand image.

^FCA13B1BED2B404675593CF80EFCCDC406BEAE3D90319147BA^pimgpsh_fullsize_distr.jpg

Emenac Call Center Services provides call center services for organizations associated with various industries for many of these past years. Big or small, the business size doesn’t compromise the quality of the service. Emenac Call Center Services have relaxed culture that house staff from multiple educational and ethnic backgrounds for a more wholesome service deliverance. Emenac Call Center Services promises a complete client-oriented contact center that merges interests with the businesses they host and are devout to customer support excellence.

Outsourcing Call Centers

Outsourcing Call Centers is good but Choose a Well Reputed Call Center for Customer Support Services

A large number of call center jobs have been created in the past 20 years. Many small scale companies that couldn’t afford to purchase call center equipment and hire trained staff members started outsourcing their call center amenities with already established companies.

^9DA8D9F47868B972BC180028364167E5559C5393B6614320DF^pimgpsh_fullsize_distr.jpgAfter outsourcing with other companies, the cost of call centers significantly dropped but many businesses failed to realize the hidden cost. Many business entrepreneurs may have saved a fortune on setting up a call center, but what cost them the most was the quality of customer interactions. They came across a large number of complaints regarding language, accent, sound quality and proper attention. This not only affected the customer retention ratio, but also limited the number of new potential clients.

During the peak days of the outsourcing trend, more than 30 percent of the call center jobs were offshore. In the past few years, that number has come down after many cases of customer backlash were reported. Since the past few years, A substantial amount of companies have started providing in-house customer support services rather than depending on the outsource system because no one likes to see frustrated customers.

Maintaining Company Image Is Essential

These days, no customer approaches you without doing proper research and if they find out something negative about you on the internet, there is a good chance they’ll shift to some other company (probably your competitor). There are a few areas that need to be improved in order to maintain a positive caller experience and generate positive results.

A few areas that require the most attention to successfully run a call center consist of call center procedures, telephone network and call operators.

Telephone Network

In order to stay away from issues such as call drops, irritating on-hold music, system outages and confusing prompts, it is always better to purchase and check your equipment yourself. This will not only eliminate all sorts of communication gaps, but will also allow you to maintain a well-organized inbound and outbound telephone network.

 

Call Operators

As mentioned above in t^3A430891A46B4B83875DE1F6AAB3D0EE79A0C9D9B7E5FA0F37^pimgpsh_fullsize_distr.jpghe cable company incident when the conversation went viral, the main reason for the escalating matter was the call center agent who didn’t respect the customer and couldn’t handle the call professionally. There are many reasons for such incidents to prevail. Some of the prominent ones are lack of training, education and product knowledge. Inexperienced call center operator can cause collateral damage to any well-established call center service provider.

There are instances when call center agents are either underpaid or poorly trained which leads to bad communication and unhappy customers. In order to avoid all such inconveniences, it is always good to hire educated agents who could be easily trained. Lastly, it is also very important to appreciate them and compensate them whenever required and the productivity will automatically begin to improve.

 

Call Center Procedures

Call center procedures may differ from each other in terms of policies or service quality. Multiple companies have their own set of rules and regulations and all telephone operators are required to abide by them. In some cases, the rules might be understandable, but in other cases, a certain amount of changes are required.

For example in some cases, customer representatives are required to keep customers on hold until they have resolved a certain issue with the managerial staff. In situations like these, customers usually get frustrated and hang up calls. Customers should be the first priority of any call center and the delay in procedures should be avoided as much as possible. It is important to build your brand and image and providing the best customer support service is the best way of doing that. Any company’s reputation is at stake the moment you pick up a call, so always make sure to keep customers your first priority.